Have you been sitting at your desk wondering why you just don’t feel like doing anything? Did you know that the environment your desk is in can really affect your work productivity? Studies have shown that the more chaotic your work area becomes, the more stresses it can make you feel. No matter what personality type you are, it’s important to be aware of ways to keep your clutter under control. Everyone needs some kind of system to keep their office in order. So, today, I want to talk about some of my favorite ways to boost your office’s effects on your productivity.
A well-organized office shows you have control and confidence. Not only to yourself but also to your clients. Another advantage is that it prevents you from having so many distractions, keeping you focused only on your work. These are my favorite components of productive office space:
Sturdy filing cabinets keep all your documents categorized and in one place, making it easier for you to retrieve information quickly. You will need a filing cabinet big enough for all the files you need to store. For the average home, a two drawer cabinet will work. If you have a larger number of files, you may want to consider purchasing a 4 drawer system. If you are concerned about security, many models also come with a locking mechanism and are available in a fire-proof version.
You will be spending the majority of your time at your desk, so your desk and your chair should be as comfortable as possible. People spend many long hours at their desk and not having ergonomic office furniture can lead to a number of health issues. Including neck and back pain, carpal tunnel, and cardiovascular decline. Having a comfortable space is essential to your mood and ultimately productivity. Get a desk with lots of room for all your items. Ample drawer space is also helpful to store all your office supplies- like your pens, paperclips, stapler, tape, calculator, and extra paper.
Depending on the amount of wall space you have, shelving is always a good option for more storage. Shelves are great because they also leave you more floor area and make your office area feel less crowded. You can buy different types of shelves or many people make their own! If you tend to be naturally less organized, I would recommend getting shelving systems with doors on them. That way if you need to put things away quickly, the contents of your shelves won’t be visible. This saves you the hassle of making them look orderly on top of cleaning. Shelving is also great for your decorations, memorabilia, and awards. They create a visible space to show off your talent and add some personality to your office.
“Organizing is what you do before you do something.”
-A. A. Milne
Most offices will need an area to store your printer and all its accessories. Don’t store it in a tight space or an area that will make it difficult to operate. Printers frequently need to be opened to clear paper jams, install ink cartridges, and replace paper. Many printers even have a scanning feature that requires the lid to open completely. You will definitely need drawers or storage around this area as well. Another tip to keep your printing area productive is to wrangle all your cords into a bundle. Keep them out of sight and out of your way.
Keeping your paper waste in check is a big part of office organization and productivity. Having a space for your shredder, recycle bin, and wastebasket will help keep your daily office waste under control. Having a shredder handy is great for getting rid of sensitive documents. Papers with your name, social security numbers, and bank accounts are used in identity fraud when found. If you don’t have a shredder in your home (or you have more documents than a conventional one can handle) look for free shredding events in your local area. Recycle bins and waste cans also keep clutter (and old lattes) out of your work area.
A Visual Organization System
Having a visual way to organize your office instantly helps you find exactly what you’re looking for. Many people use color-coded systems for their files and folders. Label makers are also a great visual tool so you can clearly code everything. Other popular productivity options for visual types are large calendars, dry erase boards and glass jars.
These are just a few of my favorite methods to help you get organized and stay focused on work so that your office space can be more productive. Whatever type of organizational system you prefer, do what is best for your work routine and don’t waste any more time fumbling through a cluttered office.